Fee structure

St Patrick’s College Tuition Fees and Charges: 2021

In forming the budget every year we are mindful of balancing the need for quality staff, ongoing capital works, seeking out cost savings and offering as broad a curriculum as possible to ensure excellent learning opportunities and facilities for your son. As we come through the most challenging of years for our community, we have made every effort to contain tuition fee increases to an average of just 1.76%. This compares favourably to last year’s increase of 2.58% and an average increase of 4.58% over the past 8 years.

We trust that this modest increase helps maintain the affordability of an Edmund Rice education for our community, however, while we need the vast majority of families to pay the fees in full, we want to assure our families having difficulty in managing their school fee commitments that some level of confidential concession support is there for those in genuine need.

Families are encouraged to pay the tuition fees in full by 28th February 2021. Alternatively, a Payment Arrangement Plan needs to be entered into, with the account to be finalised by the 30th November 2021. Your first statement will be sent to you during the first week of February along with a payment arrangement form so you can accurately plan your payments over the year.  This form must be completed and returned to the Finance Office no later than 28th February, 2021.

Should you have any queries about any of these matters please do not hesitate to call in the Finance Office.

Tuition Fees and Charges: 2021

  • Tuition and Boarding Fees

Tuition and Boarding Fees are charged annually and will appear on your January fee statement. Subsequent statements will be issued on a monthly basis showing payments received and any additional charges incurred.

Fees for 2021 are:

Years All Students





Full Time

7 & 8 $6,450 $14,450 $17,000
9 & 10 $6,800 $16,575 $19,500
11 & 12 $7,200 $19,125 $22,500

Please note that fees for VCE and VCAL programs are charged for the full year regardless of whether your son sits exams or not and regardless of completion date. Where students leave the College during the year a pro rata credit for tuition and capital fees will be granted where this is confirmed in writing prior to the commencement of Term 4.

  • Capital Fee

A Capital fee of $915 per family will apply in 2021. Funds raised from the capital fee are used for the development of facilities for all students at the College. As the capital fee is a compulsory levy no receipt for taxation purposes is available.

  • Resource Fee

To facilitate student learning the College makes available a variety of eResources, eTextbooks and other resources. To cover the cost, the following Resource fee will appear on your fee account. An additional charge of between $30 – $90 per subject will also appear on the account of students enrolled in VCE subjects utilising the Edrolo resource, as well as Year 9 – 12 students completing Japanese.

Year Fee(s) Amount
7 Resource Fee $320
8 Resource Fee $250
9 Resource Fee $260
10 Resource Fee $130
VCE Edrolo (per subject utilizing the Edrolo resource) $30-$90
  • Device levies

The following year groups will incur laptop levies as follows:

Year group Device Amount Period
7 Lenovo Laptop $460 2021 – 2023
8 Lenovo Laptop $440 2020 – 2022
10 Lenovo Laptop $460 2021 – 2023
11 Lenovo Laptop $440 2020 – 2022
12 HP Laptop $585 2019 – 2021
All Years Laptop Insurance $ 80 Per annum


Year 9 students will continue with the bring your own iPad program in 2021.

  • IT Levy

To facilitate the ongoing maintenance and upgrade of the IT infrastructure of the College, an unchanged IT levy of $80 per student will be applied.

 Other Charges

The tuition fee covers costs related to College tuition, administration, most subject levies, camps, excursions, and other incidental costs. The tuition fee does not cover optional aspects of the College’s program or services provided such as music lessons, rowing, some extra-curricular activities, non-compulsory tours and camps or damage to College property. These expenses will be charged as required at various times through the year on a separate sundry account which will need to be paid by the relevant due date.

  • Shamrock Association Fee (Boarding only)

An unchanged Capital levy of $500 will apply for each boarding student. As the fee is a compulsory charge no receipt for taxation purposes is available. Funds used from the Shamrock Association Fee will be used for the development of boarding facilities at the College.

  • External VET Charges:

Parents of students who elect to participate in an external Ballarat Schools Cluster VETiS course will be required to pay the difference between the course cost and the Catholic Education Funding for that particular course. This funding difference will appear as an external VET levy on your tuition statement.  At this stage, the exact cost is not available, however, based on 2020 figures this cost difference is anticipated to range between $750 and $2,000.

  • Building Fund Contribution (Voluntary)

The College is currently in the process of planning for the development of a Multi-Purpose Centre in 2021 / 2022 as the next great step towards providing students with state-of-the-art learning facilities. Building works flowing from this planning will be funded by a combination of borrowing, family contributions, donations, and government grants. Families wishing to assist the College may make a voluntary donation to the Building Fund and a receipt for taxation purposes will be forwarded.

  • Mentoring Fee

In order to cover the additional administration and supervision costs with respect to Indigenous and Overseas students a mentoring fee is charged to the relevant students. This is currently $5,650 p.a.

  • Overseas Student Fee

In addition to all relevant Tuition Fees and Charges as per this document, overseas students will also be charged an overseas student fee of $15,204. This fee is the gross per capita Commonwealth Government grant for Australian resident students.

  • Departure Without Notice Fee

Parents are reminded that four weeks written notification of a student withdrawing during the College year is required.  If such notice is not received a “Departure without notice” payment of four weeks’ tuition fees will be charged to your fee account.

  • Retaining Fee

With the written approval of the Principal students may participate in a student exchange program and will be charged 25% of the annual tuition fee, as a retaining fee for the duration of their absence in order to retain their place at the College.

  • Discounts – Sibling

Family discounts apply where more than one child in a family is concurrently enrolled at St Patrick’s College Ballarat. There is an automatic student discount on tuition fees only, as follows:

1st student – no discount

2nd Student –18%

3rd Student – 50%

4th and subsequent students – 100%

  • Concessions

The College understands that families may experience financial hardship that leaves them unable, reasonably, because of illness, unemployment, or other genuine circumstances, to fulfil all the financial obligations of enrolment.  Where these circumstances arise please contact Mrs Maureen Ralton to arrange for a concession application form and an appointment with the Business Manager. Where appropriate your application will be considered confidentially with the College Finance Committee.

  • Scholarships

The College offers a number of scholarships of an academic, artistic, or sporting nature. Enquiry into the details of these opportunities and the eligibility of your son can be made by contacting the Director of Community Development Mr Paul Nolan.

  • Health Care Card Holders

Parents who hold a valid Health Care Card are entitled to receive a credit of  $450 off their fee account made up as follows:

  • Camps Sports and Excursions funding (CSEF) payment: In 2016 the State Government introduced CSEF to assist eligible families cover the costs of camps, excursions, and sporting activities. The annual payment for a secondary school student is $225. To apply for CSEF please download an application from this link. Applications must be received by the College by the 30th June 2021 to be eligible.
  • Health Care Card concession: Parents who have successfully qualified for the CSEF funding will automatically have this amount matched by a further $225 concession from the College.


The following two options for the payment of College fees are available:

  • Payment in full by 28th February 2021


  • A Payment Arrangement Plan

To assist families in managing their cash flow across the year a ‘Payment Arrangement Plan’ form must be completed and returned to the Finance Office by 28th of February 2021.

All accounts must be paid in full by the 30th November 2021.

You may do this via:

    1. Per Week or Per fortnight payments                                      or
    2. Per Month payments Due by 25th day of each month,            or
    3. Per Term payments    – Due by 2nd week of each term.

Please note that arrangements that fall outside of the above options must be approved by the Business Manager by appointment only. Instalment plans may be arranged to suit family budgets. Business Manager’s Arrangements must be set up using the Direct Debit payment method.

Payment Facilities 2021

The preferred method of payment is via Direct Debit, however, other payment alternatives listed below can also be arranged to pay your account:

  • BPay
  • Cash / cheque
  • Credit Card
  • Salary Packaging

Debt Collection Procedure 2021

As a last resort the College will use a Debt Collection Agency and/or take legal action where there have not been acceptable communication or responses to earlier approaches. Costs incurred by the College for such actions will be passed directly on to the family.


  • Overdue Letters: 
Overdue Letter One. Overdue Letter Two.

These are letters sent to all debtors whose account is deemed to be in default due to as a failure to do one of the following:

·       submit a Payment Arrangement Plan

·       adhere to a submitted Payment Arrangement Plan

·       finalise the outstanding balance

·       contact the College to discuss the account.


  • Final Notice: 
·       A Final Notice is sent to all debtors who have not responded to Overdue Letter One or Two.  These debtors have not paid in full or have not set a Payment Arrangement Plan in place since Overdue Letter One or Two were sent.

·       A Final Notice is sent to Debtors on Payment Arrangement Plans that have not finalised their account by 30 November.

The Finance Committee is charged by the St Patrick’s College Advisory Council with the task of collecting fees particularly overdue and long term debts. Listed below is the College Procedure: